Overview / Responsibilities:
Wood has an opportunity for a Subcontracts Secretary role in Antwerp/Belgium at construction site, providing a comprehensive administrative service to the subcontracts team working on a major construction project.
Duration of the contract: 12 months possible further extension.
$ads={1}
Responsibilities:- Follow up all internal (Wood) and external (Client) approvals for documents produced by subcontracting department.
- Electronic Archive and filing of all subcontracting documentation;
- Assistance to the subcontract team for the administration of RWEs (Request of Work Execution), Daily Time sheets, PPCs (Progress Payment Certificates), Contract Revisions.
- Manage and distribute the in & out correspondence with Contractors regarding subcontracts team.
- Monitor and register the Daily Presence List of Contractors
- Administration of the timesheets, overtime approvals of the Subcontracts team
- Assistance and sourcing of material and services for the job site office (e.g. potable water, toners, papers)
- Organize meeting rooms for the subcontracting team
- Prepare reminders for the critical milestones of all contracts administered by the team
The ideal candidate shall:
- Have very good level of written and spoken English, Dutch is a plus.
- Have good experience in MS Office programs with complex Excel files
- Have very good communication skills
- Be used to work in an integrated team on complex projects
- Be a team player
- Be eligible to work in Belgium
- Be available to work at construction site
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
$ads={2}
